Quick Answer
How many work emails per day is normal in 2025?
Around 40 work emails are sent, and 100 to 120 work emails are received each day.
Have you ever asked yourself how many work emails per day is normal in 2025?
Currently, email is one of the most loved communication platforms, and almost everyone has an email account; however, it’s not a new concept.
Since its invention by Ray Tomlinson, it has been slowly replacing the use of postal mail because of its speed and convenience. The first email was sent 50 years ago, back in 1971.
Electronic mail (commonly known as email) is a handy tool designed initially for quick messaging.
However, it’s no longer just a mode of communication for personal use. Almost all businesses, by default, use the service for communication, and it is even used as an effective marketing tool worldwide.
The global COVID pandemic has changed the way we think and react.
During the pandemic, many companies went digital because consumers greatly moved towards online channels.
And this has also significantly impacted the number of emails sent daily. At the same time, many individuals feel overburdened by work email post-pandemic.
Thus, knowing how many work emails per day is normal is quite important. People these days have a strange love-hate relationship with email.
While many individuals check their emails as soon as they wake up, most users aren’t happy with the number of emails they receive each day.
Sounds interesting, right? Keep reading to find out how many work emails per day is normal and other important email statistics for 2025.
Key Email Statistics for 2025
- More than 4 billion people across the world use email.
- Around 40 work emails are sent, and 100 to 120 work emails are received each day.
- Over 306 billion and 3 million emails are sent and received each day and each second, respectively.
- There are more than 7 billion email accounts across the world.
- An average person sends or receives 126 business emails per day.
- Nearly 31 billion emails are bounced each day.
- More than 176 billion spam email are received each day, i.e., over half of all the emails received in a day is spam.
- Almost half of the emails are opened on mobile phones.
- Around 82% of employees check their email outside of their working hours.
- Gmail, with a 45% market share, dominates the world of email.
How Many Work Emails Per Day is Normal in 2025?
As the number of emails employees receive increases, experts claim that email overburden is a matter of concern.
As per reports, it can take over 20 minutes to concentrate on a task after getting interrupted by an email.
Moreover, constant email distraction can temporarily lower one’s IQ level by an average of 10 points, decreasing their efficiency in performing a task.
Excess emails can also crowd out the primary tasks employees are hired for, making them frustrated.
Okay, if the excessive number of emails is dangerous, we definitely need to know how normal the number of work emails per day is. Well, the answer is quite debatable.
While some inbox avoiders consider one email per day too much, inbox embracers think the opposite.
They believe that emails are a part of their work and it should be dealt with professionally and politely.
However, while these two are extreme poles, most people fall into the third category regarding work emails.
The inbox ambivalent believes that too few emails mean being out of contact, while too many equate with being overloaded. They expect to get the right number of emails every day.
For example, if someone wants to spend 20 minutes of their day on emails, and suppose it takes around one minute to deal with one, that means 20 emails a day is normal.
So, how many work emails per day is normal? Read to find out more.
Detailed Email Usage Statistics 2025
1. More than 4 Billion People Across the World Use Email
A gazillion of “email is dead” predictions during the last decade, but it turns out to be the complete opposite.
Even though the immense expansion of social media, online messaging apps, and text messages, the volume of email users kept on increasing significantly.
The outbreak of the COVID-19 pandemic has further increased the use of emails as more and more marketers use the same for marketing purposes compared to pre-pandemic levels.
2020 was a blooming year for email as its number of users reached the 4 billion benchmark; that is, over half of the world’s population was using email.
Recent reports claim that the number will rise to 4.1 billion users in 2021. No doubt, people know how many work emails per day is normal.
For the next four years, email’s expected user growth rate is 4%, or nearly 100 million each year.
That means the number of email users worldwide in 2025 will be approximately 4.6 billion.
2. Over 333 Billion and 3 Million Emails Are Sent Each Day and Each Second, Respectively
Just like a few factors play an important role in determining how many work emails per day is normal, the volume of emails an average person receives each day also depends on various factors.
The total number of worldwide email accounts increases, but so does the number of daily emails.
Considering the increasing number of email users, it isn’t shocking that the number of emails received and sent daily has risen over the years.
The latest email statistics show that over 306 billion emails are sent and received each day in 2020, and the figures have risen to 333.2 billion emails worldwide in 2022.
Regarding per-second statistics, around 3 million emails are sent each second. These numbers include both personal and professional emails.
3. There Are More than 7 Billion Email Accounts Across the World
When researching how many work emails per day are normal, some trusted statistics about email show that there are over 7 billion email accounts all over the globe.
The volume of email users worldwide is increasing owing to the growing digitalization and modernization.
However, the numbers will be much higher if we consider the multiple accounts per person.
Users with multiple email accounts normally categorize accounts into personal and professional email addresses.
While a personal email account is used for different purposes like subscriptions, family or friends communications, shopping, etc., a professional one is for work purposes.
4. An Average Person Sends or Receives 126 Business Emails per Day
With the increasing number of team members working remotely during and after the COVID-19 pandemic, technology dominates the way businesses reach out to their members.
In fact, over 60% of businesspeople like to communicate through email for professional or business purposes.
Talking about the emails related to the corporate area, an average individual receives 126 emails daily or over 630 emails a week.
Those numbers are sufficient to suck up one’s time in a manner that is both obvious and insidious. It can even be frustrating sometimes, lowering their IQ level.
And thus, experts are researching to find out how many work emails per day are normal.
5. Around 40 Work Emails Are Sent, and 100 to 120 Work Emails Are Received Each Day
Billions of emails are sent daily worldwide, and the figures are on the rise with no sign of dropping real soon.
While most of these emails are spam, some of these are work emails.
A working employee sends around 40 work emails per day while they receive somewhere between 100 to 120 work emails daily.
Experts are really conscious regarding these figures, and that’s why they are setting limits on how many work emails per day is normal.
These statistics prove that emails are an integral part of corporate communication and can never be replaced by any new online communication technologies.
6. Nearly 31 Billion Emails Are Bounced Each Day
Although email is an amazingly effective tool for customer-centric marketing, chances are pretty high that the anti-spam mechanisms will block down a few of these emails.
Statistics reveal that around 31 billion emails get bounced each day, which is quite huge compared to the stats on how many work emails per day is normal.
The 31 billion bounced emails a day means that 31 billion emails never reach their intended recipient, and all their hard work behind crafting these emails is in vain.
Bounces are an integral part of email marketing, but that doesn’t necessarily mean businesses have to live with them.
Data also show that for every 100 emails sent daily, 15 of these are bounced and never reach the required recipient’s inbox.
Although the 85% success rate looks quite great at first sight, the average bounce rate becomes higher when the total daily email count rises, which is not that pleasing for email marketers.
However, it’s pretty easy to overcome the email bouncing issue.
Brands need to be honest, and their emails should only contain genuine details, convincing the customer and the spam detection bot that they’re not spam.
Additional Email Statistics 2025
7. More than 176 Billion Spam Emails Are Received Each Day, I.E., Over Half of All the Emails Received in A Day Is Spam
While experts are still debating about how many work emails per day is normal, recent data reveal that over half of the total emails out there is spam.
Now, you might feel disappointed seeing these stats, but trust me, the data I’m going to reveal will disappoint you even more.
As per the spam email statistics over the years, 94% of all emails received in 2009 were spam.
This indicates that the volume of spam emails at this moment is considerably less. Okay, wait, don’t get excited; the percentage is still 53%.
Of course, if you’ve by far read the write-up carefully, you know that over 333.2 billion emails are sent out and received every day.
And thus, we can easily figure out the number of spam emails received daily; it’s simply 176+ billion.
Thanks to various email software providers having more robust security measures, you can easily avoid opening spam emails because it’s pretty easy to recognize spam these days.
8. Almost Half of The Emails Are Opened on Mobile Phones
In this internet-friendly world, it’s impossible to think about a day without smartphones.
From connecting with our loved ones to shopping online, watching movies, playing games, smartphones provide all the facilities.
In short, smartphones are compelling these days, and we generally like to take everything on the go with us.
As per the latest stats, 46% of the emails are opened on a smartphone, making it the most common way to open an email.
While this data might surprise you a little bit, it won’t remain so when you realize that most Internet traffic comes from smartphones.
However, surprisingly, the reading environment of certain types of emails varies depending on the industry.
While the opening rate of emails in the automotive industry context is somewhere around 52%, when it comes to the insurance industry, the rate is merely 18%.
The data clearly shows that no matter what the type of industry is, the majority of the individuals receive and read emails via their smartphones.
And that is why brands or email marketers need to make sure that their emails are optimized for mobile phones so that the recipient can easily respond to the emails on their smartphones.
9. Around 82% of Employees Check Their Email Outside of Their Working Hours
While it became a matter of concern to know exactly how many work emails per day is normal to ensure employees aren’t overburdened, it is seen that eight out of ten employees check their email outside of business hours.
From the point of view of business, it might seem perfect and potential, but it might not be as peaceful from the workers’ point of view.
Interestingly, almost 50% of the workers agree that they check their email every few hours. That is, they do so even when they aren’t working.
Of course, normally, marketers send out emails to clients during normal work hours.
They might sometimes play around with their audience choosing to send emails even outside of normal work hours. They do this to increase their clients’ response rate.
It’s impossible to answer how many work emails per day is normal without considering Gmail.
As a matter of fact, Gmail or Google mail is a free email service provider launched by Google.
With a market share of 45%, Gmail dominates the world of email and has over 1.8 billion users across the globe.
Okay, you might think that Gmail knocks out other email companies by a small percentage; hold your chair tight because you’ll be surprised to know that it wins out by quite a lot.
Even if we look at the stats of one country, like the United States, Gmail dominates the email market by an even bigger margin.
Around 85% of the total American population that use email prefer Gmail. This means that 43% of all American citizens use Gmail.
Outlook and Yahoo, the second and third-most used emailing platforms, have just 400 million and 225 million users, respectively.
Talking about the numbers, Yahoo has 42.4 million US users, and Outlook has 34.4 million US users.
One interesting fact about the US demographic related to email is that Yahoo predominates Outlook.
Gmail is undoubtedly the most popular email provider for the general population. However, when we look into the business industry, things are different.
Speaking of business email accounts, Gmail and Outlook are head to head with 34% and 30% market share, respectively.
While Gmail provides business email hosting for over 2.5 million domains, Outlook provides business emails for 2.7 million.
Thus, when we combine these two figures, they have a combined market share of 63%.
The list of email hosting software is followed by GoDaddy, which accounts for 16% of the market share and hosts 1.2 million domains.
Other Email Statistics
- Almost email users check their email inbox at least once daily
- Around 20% of the US population check their email inbox over five times daily
- Gmail blocks around 100 million spam emails each day
- 58% of Generation Z-ers check email numerous times daily
- Over 60% of Gen Z receive less than 20 emails a day
- Email is the third-most important source of information
- Some individuals or groups earn around 7000 US dollars per day by sending bulk emails
- Professionals respond to about 25% of the total emails they receive
- Email users spend 143 minutes of each weekday checking emails
- Only 37.4% of Gen Z-ers receive one to five emails each day
- As per the report, approximately 74 trillion electronic mails were sent during 2020
- 86% of the adult United Kingdom population use email for either professional or personal or for both
- Nearly 91.1% of females who have access to the internet use email
- 89.4% of male internet users use email in their online communication and other activities
- As of the third quarter of 2020, 23.52% of the global spam email originates from ISPs of Russia
- As per research, Tuesday is the best day of the week to send an email for getting a quick response
In Conclusion
That concludes the usage statistics for how many work emails per day are normal. Between personal and work emails, we get a bunch of stuff in our email inboxes each day.
While some may be useful, others are completely worthless. We get tons of emails that aren’t even important to us as spam.
Usually, they get their place in the spam folder, but sometimes the anti-spam mechanism fails to detect these emails, and they get a place in our regular email inboxes.
It takes up a slew of time managing emails we get daily. And in the upcoming years, we can expect to get more and more emails.
That’s the reason why it’s imperative to know how many work emails per day is normal.
In this write-up, I’ve mentioned some of the amazing stats related to emails and even answered the most common email-related question these days “how many work emails per day is normal?”
If you’re a business owner, this could be a life-changing moment for you. You now know how many wanted and unwanted emails individuals receive each day.
Thus, you’ll probably be more careful while sending repetitive and too frequent emails to your employees or workers.
And trust me, if you can control the number of emails you send them daily, they’ll definitely love you more and will eventually increase their efficiency.
That’s all for now. I hope you’re fascinated by knowing these amazing facts about emails.
Let me know in the comment section below how you feel about the write-up, and also feel free to ask if you’ve any queries.
